Classification: Administrative Support Coordinator II - Non-Exempt
Department Name: Design & Construction
Job Number: MB2018-CB2430
Under the general direction of the Director Campus Planning and Development, the Administrative Coordinator is responsible for organizing and performing a variety of administrative, organizational, and technical duties to support the department staff and facilitate the efficient functioning of Campus Planning and Development.
ESSENTIALDUTIESANDRESPONSIBILITIES include, but are not limited to, the following:
Creates and tracks service agreements, change orders, purchase requisitions and alterations as needed. Expedites and tracks the progress of change orders and payment requests through the signature and payment processes. Acts as point of contact for contractors and architects making payment status inquiries. Tracks expenditures for operating budgets and project costs.
Provides administrative support to Project Managers and Construction Inspectors on an “as-needed” basis. Assists in compiling information for bid packages. Assists in tracking costs associated with projects.
Ensures that project recordkeeping complies with campus Accounting department and Chancellor’s Office project tracking guidelines. Creates new projects in Primavera Contract Manager, and sets permissions for new users.
Assists the Space Planner in coordinating purchases for relocations and refurbishments. Helps coordinate the moves process when needed.
Acts as department coordinator of department-owned server by monitoring use and available space, creating permission profiles, determining when users need to archive or remove files and by closely working with Information Technology.
Serves as primary point of contact for hardware and software problems within the department. Coordinate software installation with Information Technology. Troubleshoots hardware and software problems, attempts to correct, and schedule a technician if one is required. Provides the IT Department with a spreadsheet showing asset number and installed software for each computer in Campus Planning & Development. Troubleshoots copier and printer problems. Corrects problems as able and place service calls if a technician is required.
Serves as the department Building Emergency Coordinator (BEC). Works with Emergency Manager to ensure all fire extinguishers and evacuation maps are current. Coordinates office participation in emergency situations and drills.
Performs other job-related duties and special projects as assigned.
Fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Thorough knowledge of English grammar, spelling, and punctuation and the ability to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
Special Conditions of Employment:
SPECIALCONDITIONS OF EMPLOYMENT & POSITIONDESIGNATIONS:
All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards.
May require occasional evenings and/or weekend work.
Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.
Compensation and Benefits:
Anticipated hiring salary in the mid-$3,000’s per month. For salary range info see: CSU Salary Schedule. CSUMB offers an attractive employee benefits package, CSU Benefits R07. The University Corporation at CSU Monterey Bay also provides access to affordable campus housing, Employee Housing.
Interviews Begin: Week of August 6, 2018
How to Apply:
For full consideration, submit the required documents by 5:00 p.m. on the priority screen date listed above. For assistance or if you require an accommodation, please call (831) 582-3389. For computer/online access you may visit the Tanimura and Antle Family Memorial Library (map).
CSU Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to: Age, Disability, Race or Ethnicity, Gender, Gender Identity or Expression, Nationality, Religion, Sexual Orientation, Genetic Information, Veteran or Military Status.
All employees must be eligible for employment in the U.S.
Quick Link for Job Posting: 4240
Internal Number: 4240
About California State University, Monterey Bay
California State University Monterey Bay (CSUMB), is a comprehensive public university committed to serving the diverse people of California, especially the working class, historically under-served, and low income populations. The university values an educational environment of cultural and linguistic diversity and gender equity; ethical reflection and practice; effective and experimental use of technologies as resources to people and catalysts for learning; and the integration of cross-disciplinary models enabling students, faculty and staff to engage in innovative instruction and coordinated service learning. The curriculum is organized around student learning outcomes. It is global in perspective, and of sufficient breadth and depth to meet local, regional, and statewide needs, specifically those of both isolated rural communities and inner-city populations. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community service. The campus is ...located on Monterey Bay, 100 miles south of San Francisco.
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