Up to 3 current letters of recommendation will be considered. References will be requested if invited for an interview.
Under the supervision of the Superintendent, the Director of Bond Projects/Facilities will represent the District for facility planning and management of building and facility construction including supervision and coordination of consultants, communications with parents and the general community, facilitation of staff for planning, and leadership of District committees.
POSTING DATE: November 8, 2018 CLOSING DATE: November 30, 2018 at 4:00 P.M.
Facilitates District Facility Committee that reviews overall District facility program and develops recommendations to the Governing Board
Acts as chief District representative to the District Bond Oversight Committee providing necessary reports on facility development, budget, and auditing
Negotiates architect and other consultant agreements
Organizes and manages competitive process with various general contractors
Manages District budgets related to bond projects including expenditure reports, development of purchase orders and tracking of projects
Facilitates Site Design Committees coordinating consultants’ work with committees and staff
Makes regular periodic reports to the Governing Board on progress of facility planning and/or construction
Develops informational communications to public, parents, and staff, including writing/updating the District’s website
Facilitates the environmental impact studies and development of reports
Represents District to local and State regulatory commissions and agencies developing necessary applications
Resolves conflicts among contractors, consultants, neighbors, staff, and others as applicable
Facilitates decision making about planning and construction activities and maintaining District calendar including the phasing of projects related to school operations
Represents District in the supervision of consultants and contractors, coordinating activities, ensuring timelines, and reviewing invoices and payments
Maintains master budget coordinating management with the District CBO and performs cash flow analysis and modeling
Supervises consultants working on State funding applications providing necessary direction and documentation
Engages construction Manager with bidding and selection process of contractors
Develops filing systems and archives for planning and construction documents including “as-builts” and maintains document control
Facilitates the purchasing of furniture and equipment
Plans and facilitates interim housing at sites, and coordinates the logistics of moving staff/materials as needed to allow for construction/modernization
Develops and issues Notices to Proceed, Stop Orders, and Final Acceptance and other directions to contractors
Monitors “Requests for Information” and reviews processes decisions for change orders
Develops and facilitates interim District and school operations during construction
Establish and maintain safety procedures related to construction activities
Coordinates with District staff to maintain the District’s document library and warranty management of newly completed and past projects
Other tasks and duties that arise from the facility planning and construction process
KNOWLEDGE AND ABILITIES:
Theories of educational facility design; state facilities guidelines, and land use planning practices
Public finance methods including bonding, special tax assessments, and cash flow management
Public bidding and school construction processes, methods and requirements
Cost estimations, value engineering and cost-savings procedures, methods of contracting, scheduling, and materials procurement
Plan-checking and all phases of building inspections
Budget preparation and control
Effective group processes, facilitation skills, and public relation techniques
Provide leadership and direction to the District’s program for the planning and construction of facilities
Conduct research, prepare and present oral and/or written reports and publicly represent the District in a professional manner
Read and interpret technical documents
Interpret, apply, and explain rules, regulations, policies, and procedures
Analyze problems, develop solutions, and make decisions
Plan and organize work
Use computers and modern technology
Meet schedules and timelines
Communicate effectively both orally and in writing
Establish and maintain cooperative and effective working relationships
Perform heavy physical exertion.
Stand, sit and walk for extended periods of time.
Lift, carry, push, pull, bend, twist, stoop, kneel, run and crawl.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Environmental Factors: Daily assignments will take place both indoors and outdoors. Tasks are regularly performed may involve exposure to adverse environmental conditions such as dirt, dust, odors, wetness, humidity, rain, fumes, temperature extremes, machinery vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, disease, or pathogenic substances.
Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability.
Portola Valley School District programs, activities, practices, and employment shall be free from discrimination, harassment, intimidation, and bullying of any student based on the student's actual race, color, ancestry, national origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.
PVSD contact for discrimination, harassment, intimidation, bullying, and Title IX contact: Lynette Hovland, Ormondale School Principal 200 Shawnee Pass Portola Valley, CA 94028 (650) 851-1777 x2650
The Portola Valley School District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Portola Valley School District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
EDUCATION and EXPERIENCE:
Any combination of education and/or experience equivalent to a four year degree in related field: major in architecture, construction management, civil engineering, or related field desirable
Five (5) years of experience supervising facility planning and development required; experience leading and managing people and projects simultaneously
Administrative experience preferably within a public school system
Additional Salary Information: Plus fully paid, comprehensive medical, dental and life insurance, VSP vision, and enrollment in CALPERS with District contribution.
About Portola Valley School District
The Portola Valley School District is home to just under 600 TK - 8th grade students, with two schools: Ormondale (TK - 3) and Corte Madera (4 - 8). We have outstanding schools in Portola Valley and are grateful to our dedicated teachers, staff and parents who prioritize our students and help our children learn and grow.
To repair and upgrade our schools, the Portola Valley School District Board of Education placed Measure Z, a local facilities bond measure, on the November ballot and it passed. Measure Z will provide $49.5 million to upgrade our schools and cost $30 per $100,000 of assessed value per year. All funds would stay in our community to upgrade our schools.